Many types of businesses can use a virtual office, from companies starting with minimum funds to large companies expanding into new markets. Home office businesses can also use a virtual office to create a professional appearance with a prestigious mailing address.
Virtual Office
What is a Virtual Office?
With a virtual office, you receive a professional business address, mail handling, and reception support. This means you benefit from the services of a physical office—mail handling, call routing, and customer support—without leasing the actual space.
FAQ
What types of businesses can use a virtual office?
FAQ
How can I conduct business virtually?
First, sign up for a virtual office and use a local business address for your business correspondence and marketing collateral. Plus, there’s always someone available to sign for packages. Second, sign up for a dedicated local phone number and live telephone answering service. Third, schedule a face-to-face meeting at the office only when required, and have access to business equipment like a copier, fax, and internet.
FAQ
Can I use a virtual business address to open a bank account?
YES! Many banks allow you to open a business account using a virtual office. However, requirements vary, so check with your bank.
FAQ
What is the signup process?
Just a few easy steps! Purchase a service package online through the secure eCommerce process. Our Sales team will email the New Account Setup Packet, which includes the service agreement, information forms, and the United States Postal Service Form 1583. Form 1583 requires a notary signature if not completed in the office. Complete and return the paperwork. All can be completed online. Once completed documents are received and reviewed, the account is placed in a queue for setup. Your new services can live within 24-48 business hours.
FAQ
What is required to set up the service? What are the set-up fees? How long does it take to have my services live and ready?
The requirements to set up services are:
1. Copy of the credit card holder’s verifiable identification (e.g., Drivers’ License, Passport)
2. The setup and the first month’s service fee are charged when information is received.
3. Fully-completed New Account Packet, including the Service Agreement and Info Forms
4. Fully-completed, notarized USPS Form 1583
Virtual Offices of LAS VEGAS keeps you informed of the process and sends email communications alerting you of the account’s status and the local office’s service details.
FAQ
What is the United States Postal Service Form 1583?
Virtual Office of LAS VEGAS is a commercial mail-receiving agency registered with the United States Postal Service (USPS). As a result, we are subject to USPS rules and requirements for mail handling. Therefore, to receive mail on our client’s behalf, a USPS application must be appropriately completed and submitted to USPS. The form can be viewed here and conveniently notarized online through services like NotaryCam.com and Notarize.com. We can also assist you with this form in our office.
FAQ
Can I get listed with the local 411?
YES! This optional service lets you list your assigned phone number and business address with the local 411. There is a one-time setup fee and monthly listing charges. Phone service with our company is required for this additional service.
Can my company name be physically listed at the location?
YES! Having your company name on the Suite Directory Listing is a great way to show your local customers you are established at that location. There is a one-time setup and monthly charges. Availability and offerings vary by location. As a result, where offered, this service places the clients’ company name in the physical directory at the office center.
FAQ
What are the additional charges I should be aware of?
Speaking for Virtual Offices of Las Vegas our Additional charges will depend on the package and how mail, phone calls, and onsite services are handled. Mail forwarding charges are incurred when Virtual Offices of Las Vegas sends mail and packages.
Administrative charges may apply when our clients request that our staff handle mail outside regular mail forwarding procedures. Call overages and international long-distance charges to connect calls may also be incurred. Charges are incurred when site facilities, such as copies and meeting space, are utilized. If none of these variable situations occur, additional charges are not experienced.
FAQ
How does the mail forwarding work?
Especially relevant, the general and default schedule for mail forwarding is weekly. All mail received during the week is placed into another envelope/packet (size dependent) and mailed to the client; as a result, the client must instruct Virtual Offices of LAS VEGAS on the destination address.
Furthermore, to save our clients money, Virtual Offices of LAS VEGAS does not forward third-class mail consisting of advertising and/or addressed to `resident’ or `occupant’ unless requested by the client. In addition, if the mailing is time-sensitive, the staff can adjust the schedule if the client provides 24 business hours’ notice. Lastly, other mail frequency and services may be available (location dependent).
Can I pick up my mail?
Yes, clients can pick up mail during regular office hours. A helpful tip is to get Standard Scan or Premium Scan service to see your mailbox contents. You’ll know if you have to make the trip otherwise!
FAQ
Do you accept parcels and courier packages?
Virtual Offices of LAS VEGAS accepts deliveries from companies such as Federal Express, UPS, Amazon, etc., as well as envelopes, packets (business documents), and handheld items. However, we follow strict mail processes; consequently, we cannot accept items exceeding 10 lbs. in weight or containing dangerous, live, or perishable goods.
How much is mail forwarding?
When Virtual Offices of Las Vegas sends mail to clients as specified on the Mail Handling form, the client incurs mail forwarding charges. Furthermore, charges vary by method, frequency, size, and weight. Finally, there is a handling charge for each item.
What forms of payment are accepted?
All clients participate in automatic monthly credit card payments. Most noteworthy, the client’s current month’s service fees are charged on the 1st; the past month(s) variable charges are on the invoice. Only major credit cards are accepted for service payments. Finally, cash and checks are not accepted.
FAQ
Can I use a private office or conference room when I need it?
The client must request private office or conference room availability on an RSVP basis, subject to the facility’s location and availability. Contact 702-943-0300 to review rates and availability.